At EasyAccounting.Solutions, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

EasyAccounting.Solutions is an accounting services provider based in the UK. We help small businesses, startups, freelancers, and self-employed professionals with company accounts, tax returns, bookkeeping, payroll, and VAT services.

Information We Collect

We may collect the following types of information:

• Personal details – name, email address, phone number, business address.

• Business information – company name, registration details, financial records.

• Financial and tax information – required to prepare accounts, file tax returns, and manage payroll/VAT.

• Website usage data – IP address, browser type, cookies, and analytics information.
   

How We Use Your Information

We process your information to:

• Deliver our accounting services (company accounts, payroll, bookkeeping, tax, and VAT returns).

• Communicate with you regarding services, invoices, and updates.

• Comply with legal and regulatory obligations (e.g., HMRC, Companies House).

• Improve our website and services.

• Send marketing communications (only with your consent).
   

Legal Basis for Processing Data

We process your personal data under the following legal bases:

• Contractual necessity – to provide the services you request.

• Legal obligation – to comply with financial, tax, and regulatory requirements.

• Consent – for optional communications such as newsletters or marketing.

• Legitimate interest – to manage and improve our business operations.

Data Storage and Security

We take appropriate security measures to protect your data, including encryption, password protection, and restricted access.
We retain accounting records for a minimum of 6 years, in line with UK legal requirements.

Sharing Your Information

We only share your data with:

• HMRC, Companies House, and other regulators where required by law.

• Trusted third-party service providers (e.g., cloud accounting software, payroll systems), under GDPR-compliant agreements.

• We will never sell your data or share it for purposes unrelated to our services.

Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you.

• Request correction of inaccurate data.

• Request deletion of your data (where legally permissible).

• Restrict or object to processing in certain circumstances.

• Request data portability to another provider.

To exercise these rights, please contact us at [Insert Email Address].

Cookies and Website Tracking

Our website may use cookies or similar technologies to improve user experience and analyse website traffic. You can control cookie preferences through your browser settings.

Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact us:

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Email: info@easyaccounting.solutions